- Establish clear achievable goals
One of the main reasons for the failure of teams is that they don’t know where they’re going, or why they’ve been formed. A team works best when members clearly understand its purpose and its goals.
- Set a clear plan
Having formed a team for specific purpose and made that purpose clear, the next step in the process is to ensure that the team is not left to ‘muddle through’. Help the team determine what advice, training, assistance, materials, and other resources it may need. Develop a flow chart setting out the steps of project and the resources required, and list any training and budgetary considerations.
- Define roles clearly
Effective teams empower member and require contributions; performance expectations are essential. Focus attention on ‘who’ is to do ‘what’. Shared roles, too, need to be clearly stated. An added advantage of ensuring clearly defined roles is that it limits the possibility of the same people getting stuck with the same tedious tasks.
- Insist on clear communication
An effective team is the interdependent: each member makes significant contributions, and each depends on the other. In the team context, good discussions depend on how well information is shared by its members. Insist that members communicate clearly, listen actively, explore opportunities rather than debate them, and share all information.
- Encourage team behaviours
T-E-A-M’ means ‘Together Everyone Achieve More’, so make sure the climate of your workplace encourages all members to use their skills to make work an even better place to be. Behaviours will include initiating, seeking information, suggesting procedures, clarifying, elaborating, summarizing, compromising, and recognizing the contributions of others. Collaboration replaces competition as the team’s modus operandi. Set clear boundaries so that, teams are away of any limits to their autonomy.
- Identify the strengths and weaknesses of your team members
Understanding how you add value to your team is critical. There are many personality assessments out there that you can use such as wealth dynamics link : http://wdprofiletest.com?a_aid=tuvsuddirect or five institute which has a FREE assessment link : https://webhealth.infusionsoft.com/go/fun/GBD/ .Make sure your entire completes this short assessment and sure that you have your creative high energy connectors doing the Marketing work and your detail orientated, strategic and low risk people doing the finances and strategy work. If you get this mix right it could yield up to a 60% improvement in productivity and performance.
- Increase awareness of group processes
If individuals are to become fully functioning members of a team, they must be aware of group processes—how the team works together. You need to demonstrate the important role played by group dynamics, to draw attention to nonverbal messages, and be aware of changes in the group’s behavior.
- Expect participation
Teams provide opportunities for people to be involved in problem –solving and decision-making—specially where the outcomes are likely to affect the members. Most people are goal-directed, social beings, so all members should participate in discussion-making. They should commit themselves to any project’s completion; but participation will be balanced according to a variety of factors—such as knowledge about the topic under discussion, investment in the outcome, and the level of commitment a person is prepared to make. People who are not prepared to participate should not be considered for a team project or work team.
- Establish ground rules
Have the team set rules or norms for what will, and will not be tolerated in the group. It’s too late to consider ground rules after the team has been operating for some time. For starters teams should expect to encourage each other, listen well, share resources, pitch in, co-operate, take responsibility for their own actions and have fun.
- Insist on the best available information
Good data makes problem-solving and decision-making much easier; failure to find and use quality data will seriously compromise acceptable outcomes. Strong opinions—dominance even—are quelled by the presence of data. So opinions should be supported by, or at least defer to, such information. An added advantage is that reliable data will reduce the possibility of group disagreements.